Macon County Clerk of Superior Court
Georgia uses the Clerk of Superior Court as the primary county-level clerk for Superior Court trial records. In Macon County, the official clerk is Terresena H. Harp. The GSCCCA clerk profile lists her as Clerk of Superior Court, year elected 2025, and identifies Chief Deputy Tiffany R. Walker. The court managed is Superior Court, and the listed services include notaries, trade names, military discharges, real estate recording, UCC filings, civil and criminal records, and jury commissioner clerk.
The clerk is a constitutional county officer. Macon County describes the office as an elected office charged with filing and safeguarding land and property records and the civil and criminal files of the court. The clerk's duties are statutory, varied, and ministerial, which means the office keeps records and processes filings under law and court rules rather than deciding the merits of a case.
Clerk of Superior Court
Clerk: Terresena H. Harp
Chief Deputy: Tiffany R. Walker
P.O. Box 337
121 S. Sumter Street
Oglethorpe, GA 31068
478-472-7661
Fax: 478-472-4775
Email: terresena.harp@gsccca.org
8:00 a.m. to 5:00 p.m., Monday-Friday
What the Macon County Clerk Does
The Macon County Clerk of Superior Court handles a broad service list. The county page identifies deed and property recording, UCC recording, plat recording, civil and domestic court filing and processing, family violence filing and processing, adoption filing and processing, notary public certificates and management, records management and security, court registry management, transfer tax and intangible tax collection, lien recording, armed-services discharge recording, criminal court filings and processing, garnishment filing and management, appeals filing and processing, and trade-name registration.
The clerk also has a Board of Equalization role. Georgia Superior Court clerks were tasked beginning January 1, 2011, with oversight and supervision of the Board of Equalization in each county. That role is separate from ordinary case copy work, but it shows why the Macon County Clerk of Superior Court is more than a case counter. The office connects court files, property records, statewide indexes, jury commissioner functions, notary services, and related statutory tasks.
- Superior Court civil, domestic, criminal, family violence, garnishment, appeal, and adoption filing functions.
- Real estate, deed, UCC, plat, lien, trade-name, military-discharge, and related recording functions.
- Notary public certificates, notary management, and jury commissioner clerk services.
- Court registry management, records management, security, transfer tax, and intangible tax collection.
- Board of Equalization oversight and supervision assigned to Superior Court clerks under Georgia practice.
The Macon County Cooperative Authority page explains how GSCCCA statewide indexes connect to local clerk records.
That county page is the source for the GSCCCA subscription cost, print cost, record coverage, and pre-1991 office-access rule.
Macon County Clerk Online Access
Online access to Macon County Clerk of Superior Court records has important limits. The clerk page says the public can search open cases and see the parties and all proceedings. Closed cases can be viewed if the case number is known. The same page says scanned images of filings are not displayed on the internet because court filings contain identity-theft risk factors. That means an online result may be enough to confirm a case, but it may not be enough to review the actual filing or obtain a certified copy.
GSCCCA is a separate statewide clerk system. Macon County says the Georgia Superior Court Clerks Cooperative Authority provides statewide indices and UCC indices for a monthly subscription. Images of deeds, UCCs, plats, and liens are added daily, and filings generally go back to 1991. Pre-1991 deed, UCC, plat, and lien records can only be obtained in the clerk's office at the present time. Georgia.gov also describes GSCCCA as maintaining statewide UCC, real estate, personal-property, notary, and civil-case database functions.
The Georgia.gov GSCCCA profile identifies the statewide clerk authority functions used for Macon County clerk records.
Use the state profile to separate GSCCCA index records from the local Superior Court case file kept in Macon County.
Request Macon County Clerk Copies
Certified copies and plain copies should be requested from the custodian that holds the official file. For Superior Court civil and criminal files, that is the Macon County Clerk of Superior Court. For probate, marriage, vital, guardianship, weapons carry, and county traffic matters, Probate Court is a separate office. If a case is pending and the requester is a defendant or attorney seeking case information for trial, ordinary open-records access may not be the right path, and discovery motions may be required.
- Identify the record type and court. Use the Clerk of Superior Court for Superior Court civil and criminal files.
- Gather the case number if available. Closed Superior Court cases may require the case number to view or locate the file.
- State whether a plain copy, certified copy, docket entry, proceeding list, or specific filing is needed.
- Submit the request in person, by mail, by phone, by fax, by email, or through a written open-records request when that route fits.
- Wait for the office to confirm availability and any charges before processing if fees apply.
Macon County Clerk Request Fields
The county's open-records instructions provide the best field inventory for copy requests when no specific clerk form is published. Written requests are preferred because they make the scope clear and help the office contact the requester before any charges are incurred. Use direct, narrow facts. Names alone may be too broad when common names, older records, multiple courts, or closed cases are involved.
| Field | Required | Notes |
|---|---|---|
| Requestor name | Recommended | Used to identify and respond to the person requesting the record. |
| Phone number | Recommended | Allows the clerk or custodian to clarify scope or discuss costs. |
| Return address | Recommended | Needed when copies or written responses are mailed. |
| Case number | Strongly recommended | Especially important for closed Superior Court cases. |
| Party names | Recommended | Include full names, business names, or estate names if known. |
| Document type | Recommended | Examples include docket, complaint, order, judgment, sentence, deed, lien, or UCC record. |
| Dates or date range | Recommended | Use filing date, hearing date, citation date, or recording date when known. |
| Copy type | Recommended | State whether plain, certified, inspected, mailed, or electronic access is requested. |
| Law referenced | Recommended | Macon County asks requesters to reference the relevant Georgia or federal record law. |
Macon County Clerk Fees
The Macon County research located specific GSCCCA and related record costs, but it did not locate an official Macon County Superior Court plain-copy or certified-copy fee schedule. Do not assume a certification fee or per-page court-copy amount that is not in the official sources. Ask the clerk for the cost before ordering a certified copy, and expect the county to contact the requester before processing if open-records charges are incurred.
| Item | Amount / Note |
|---|---|
| GSCCCA subscription | $9.95 per month for unlimited use. |
| GSCCCA printed documents | $0.50 per page. |
| Pre-1991 deed, UCC, plat, and lien records | Obtain in the clerk's office. |
| Open-records charges | May be incurred; county contacts requester before processing. |
| Certified or plain Superior Court copies | Fee not located in official Macon County Superior Court clerk sources inspected. |
Note: GSCCCA print fees are not the same as certified-copy fees from the Macon County Clerk of Superior Court.
Macon County Clerk Forms
Macon County's clerk and cooperative authority materials point users to statewide resources rather than one local form library for every clerk service. The county Cooperative Authority page references UCC forms, civil and domestic case initiation and disposition forms, indexing standards for deeds, liens, and plats, and online notary application. PeachCourt and Georgia Courts e-access may also be relevant where a user needs account-based filing or provider-based court-record access.
- GSCCCA searches for clerk-indexed statewide searches and certified search requests.
- PeachCourt for Georgia civil and criminal e-filing and court documents where available.
- Georgia Courts e-access for provider redirects and account-based court-record searches.
- Macon County open records for custodian-directed requests when online access does not cover the file.
Macon County Clerk Court Map
The State Court Structure Map for Macon County uses Superior Court as the primary trial court. The Clerk of Superior Court is the primary clerk for Superior Court civil and criminal files. Probate Court and Magistrate Court have separate clerk or court functions for their own records, such as probate minute books, vital records, traffic citations, warrants, bond, preliminary hearings, and lower civil matters. Georgia does not use a county-level district court system for Macon County trial records.
Federal courts are separate. Macon County is in the Middle District of Georgia for federal cases, with appeals generally routed to the Eleventh Circuit. The Eleventh Circuit website is not a Macon County clerk source, but it helps show the appellate layer above federal district cases.
The federal appellate source is useful context only; Macon County Superior Court copies still come from the local clerk.
Mail and Online Clerk Access
Mail requests to the Macon County Clerk of Superior Court should use P.O. Box 337, Oglethorpe, GA 31068. In-person requests use 121 S. Sumter Street. Phone requests can begin at 478-472-7661, fax at 478-472-4775, and email at terresena.harp@gsccca.org. Because fees for certified and plain court copies were not located in the official clerk sources inspected, ask for the cost before mailing payment.
Online access works best for indexes, status checks, and account-based workflows. GSCCCA covers statewide clerk indexes and documents within its scope. PeachCourt supports e-filing and court documents. Georgia Courts e-access redirects to provider websites and requires an account for court-record searches. None of those routes should be treated as a promise that every Macon County filing image is available online, because the clerk's own page says scanned filing images are not shown on the internet.